Job Description

Job Description and Duties

This is a repost. If you have previously applied for this position, there is no need to reapply. 

Under the direction of the Deputy Secretary, the Executive Assistant (EA) provides administrative and clerical support duties with occasional research duties for the team and, as needed, the Office of the Secretary. This position performs a variety of administrative tasks, including answering telephones, creating and maintaining computer and paper records, preparing and tracking correspondence, scheduling meetings and travel, organizing and maintaining calendars for executive staff, and compiling and preparing background information on sensitive and complex environmental issues. This position may also perform occasional research tasks involving information gathering from a variety of sources. The EA must act independently as well as work harmoniously with others in a team setting.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the CalEPA's current telework policy. While the CalEPA may support telework, some in-person attendance is also required.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement. 

• Position located in a high-rise building
• Requires being in a stationary position, consistent with office work, for extended periods.
• Standard office environment (for example, artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.

Special Requirements

Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience qualify them for the position. The SOQ documents each candidate’s ability to present information clearly and concisely in writing. Candidates whose applications do not include the required SOQ will not be considered for this position. Cover letters and resumes do not take the place of the SOQ.

• Require Name on SOQ
• Require Job Control Number on SOQ
• Maximum number of pages: 2

Applicants must submit a Statement of Qualifications (SOQ). Resumes, cover letters, and other materials will not be considered as responses to the SOQ. Applications received without an SOQ or submitted with an SOQ that does not follow directions will not be considered.

The SOQ shall not exceed two (2) pages. The SOQ must be single spaced, with 12-pt Arial font and have one-inch margins. The SOQ must contain a header listing your name and Job Control number listed according to the job advertisement. The SOQ must answer the following question:

• Describe how your education, training, experience, and skills meet the minimum and desirable qualifications and enable you to perform the duties listed in the Duty Statement.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Three to five years’ experience supporting an executive or senior leadership team
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Demonstrated ability to multitask and pay attention to details
• Experience handling highly sensitive and confidential information
• Excellent computer skills, including Microsoft 365 products and Microsoft Teams
• Demonstrated resourcefulness and creative problem-solving skills
• Excellent attendance and punctuality

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Gym
• Daycare facility (third-party)
• Convenient to public transportation 
• Nearby (third-party) parking 

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.

Job Tags

Permanent employment, Full time, Work at office, Remote work,

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