Job Description

** ** **About the Client** ** **

**Industry Innovator** – Partner for brand development and turnkey manufacturing in nutrition and personal care.

**Proven Brand Builder** – Launched and scaled over 100 brands, many becoming top sellers on Amazon and in major retail stores.

️ **Concierge-Level Support** – Guides products from concept through compliance, production, and distribution.

**Challenge-Ready Culture** – Thrives on fast-paced challenges, self-sufficiency, and hands-on mentorship.

**Transparency & Trust** – Built on openness, collaboration, and a shared commitment to client success.

**Responsibilities of the Procurement Support:**

**Your responsibilities include:**

* **Vendor & Purchase Order Management**
* Email & Vendor Communication
* Monitor and respond to supplier emails promptly
* Communicate regularly with 10–15 vendors weekly, ensuring inquiries are acknowledged within one hour whenever possible
* Oversee AI automation for vendor communication, ensuring automated follow-ups and email handling function correctly
* Purchase Order Tracking & Updates
* Track and follow up on all purchase orders (POs) generated in Didero, adding detailed status notes
* Collaborate with the procurement lead, who will generate POs initially, while you complete follow-up steps
* Escalate any order discrepancies, missing information, or technical issues to management
* Update PO changes (e.g., pricing adjustments) in both SOS Inventory (ERP system) and Didero
* **Data Accuracy & System Checks**
* Verification & Error Prevention
* Verify that PO details—quantities, pricing, payment terms, and shipping terms—match across all platforms
* Identify and correct discrepancies such as pricing mismatches, weight errors, or incorrect payment/shipping terms
* Receiving & Documentation
* Review receipts to confirm goods delivered match the order 
* Flag and resolve shortages or unresolved items.
* Pricing Matrix Maintenance
* Maintain and update the pricing matrix in Sleek Flow with supplier quote updates received via email
* Track raw material costs and lead times
* **Inventory Reporting & Tracking**
* Generate and distribute weekly inventory reports from SOS Inventory, highlighting materials pending release
* Identify and report discrepancies such as incorrect transfer amounts between locations
* Monitor materials in quarantine or pending transfer to ensure timely movement
* Collaborate with warehouse and receiving teams to resolve inventory concerns and improve accuracy
* **Logistics Coordination**
* Partner with the warehouse and receiving teams to ensure smooth movement of goods
* Communicate with third-party logistics (3PL) providers to schedule and confirm product pickups when ready
* Follow up daily with the 3PL to ensure pickups are scheduled promptly, particularly during busy periods
* Provide the team with relevant pickup details (product readiness, pallet count, pickup location) so they can finalize truck scheduling and shipping labels
* Address and resolve any scheduling conflicts or delivery delays, managing approximately 5–10 pickups per week
* **Adhoc Project Support**
* Assist in various procurement and inventory-related projects as assigned
* Complete data entry tasks, such as updating inventory records based on Excel forms from warehouse counts
* Support production paperwork needs, including filling out specific Excel forms as directed
* Update bills of materials (BOMs) in the system as required, with full training provided

**Perks:**

* 13th Month Bonus (Wild right?! )
* Permanent work-from-home / remote set-up
* Health insurance ‍⚕️
* Dental insurance
* Mental health insurance
* Great starting salary
* Growth opportunity
* Performance-based raises
* Prizes and bonuses

**Specifics:**

* **Time**
* Full-time; 9:00 AM – 6:00 PM PST
* This is a remote position so you can have the freedom to work from anywhere
* **Miscellaneous**
* Attire - business casual when in meetings
* Professional setup (Pains me I actually need to write this down… )
* Clean background
* Good camera
* Good microphone 
* Strong wifi
* **Tech Stack**
* **Highly Preferred:**
* G-Suite
* Slack
* **Nice-to-have:**
* ERP System
* Procurement Platforms
* Data & Pricing Management Tools
* **Compensation**
* Fixed Rate $9,600 - $15,600/yr

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